WE ARE LOOKING FOR A FULL-TIME

OFFICE MANAGER

WHO ARE YOU?

  • Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office, and maintain complete accessibility in both availability and warmth of character
  • Ensure peak organisational operations and provide preventative measures by identifying issues
  • Implement established policies and procedures, measure outcomes against standards, and improve operational flow when identified
  • Coordinate internal and external resources, and cultivate relationships with vendors
  • Oversee office interactions, responding to requests and questions

 

SOUNDS LIKE YOU SO FAR? GREAT!

At Beulah, smooth processes and systems are the key to our success. We are in need of an Office Manager with excellent organisation skill and a personable disposition to keep the office thriving. The ideal candidate has a natural ability to roll with the punches and remain flexible to manage anything that might come their way. You will be a strong and reliable support to company operations, maintaining and creating procedures, communication, and safety. Not only will your effects allow us to achieve organisational efficiency, but you will also nurture the pleasant work environment our people love.

LET’S DIG A LITTLE DEEPER TO FIND OUT IF YOU’VE GOT WHAT WE’RE LOOKING FOR.

Key responsibilities of the role will include:

  • Maintain office efficiency by maintaining appearance of communal areas, organising procedures, managing correspondence, managing filing systems, and overseeing supplies and equipment
  • Oversee the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed of performance with routine and requested reporting
  • Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, carpark bookings, maintaining filing system, mailing, and shipping packages, and updating contact database and employee list
  • Oversee and maintain office equipment for uninterrupted function, identify and fulfil office supply needs, maintain and manage vendors, and coordinate food delivery as needed
  • Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested
  • Organise and maintain the office filing and database system, and looking for ways to improve current system
  • Ensuring health and safety policies are up to date
  • Dealing with correspondence, complaints, and queries
  • Supervising and monitoring the work of administrative staff (eg reception)
  • Managing office budget
  • Liaising with staff, suppliers and clients
  • Managing office insurances and compliances
  • Assistance with on boarding and off boarding employees

WHAT ELSE DO YOU NEED TO HAVE?

YOUR SKILLS + EXPERIENCE

  • 2+ years of office management experience
  • Strong time-management and people skills, flexibility, and multitasking ability
  • Advanced computer skills and experience with online platforms
  • Proficiency Microsoft Office, with aptitude to learn new software and systems

 

Preferred qualifications

  • Bachelor’s degree or equivalent
  • Previous success in office management
  • Engaging personality and optimistic outlook
  • Experience developing internal systems
  • Ability to manage confidential information

IF THIS SOUNDS LIKE YOU AND YOUR PERFECT ROLE, PLEASE GET IN TOUCH WITH US TODAY.

If this sounds like you in a nutshell, please get in touch today. Send us your CV and cover letter to people@beulahinternational.com